Subcontractor Payment Instructions
Purpose: AIA type pay applications ensure subcontractor payments are made on a percentage-of-completion basis against mutually executed contract items (the “Schedule Values”). The pay application simplifies contract administration for Burke Builders so that it can pay its Subcontractors on quicker terms.
Deadlines: Subcontractors shall submit pay applications no later than the 25th day of the month. Applications submitted after the cutoff may result in a payment delay of a month. Subcontractors may include work completed through the last day of the calendar month. Please email pay applications to the accounting department at firstname.lastname@example.org.
Forms: Subcontractor may prepare pay applications using the Burke Builders ACP & CS forms (find at links below), AIA Forms G702S & G703, or Subcontractors own equivalent forms.
Application and Certification for Payment (ACP Form): The ACP form certifies the total subcontract price, work completed, retainage, payments received, and payment requested. A signed ACP form must be provided for each pay application.
Continuation Sheet (CS Form): The continuation sheet provides the percentage-of-completion of the subcontract’s schedule values.
Additional Work: Additional work must be supported by an executed Additional Work Authorization to be included in a pay application. Burke Builders cannot accept pay applications that include change not approved via an executed Additional Work Authorization.
Materials Stored Off-Site: Additional supporting documentation is required for material stored off-site. The subcontractor must provide 1) a bill of sale including the project name and address and 2) pictures of stored material clearly showing the job name or address. Individual projects may include additional provisions for reimbursement of materials stored off-site.